RSVPHow to manage RSVPs for a multi-day Indian weddingCount each function on its own, call the guests who don't reply, and run the rooms, cars and catering from one list.Read guide Wedding planning
Wedding planning that looks after every guest
From the haldi to the reception, we plan your wedding and look after your guests: the invitation, the room, the car, the welcome and the send-off. Book full wedding planning, or bring us in beside the planner you already have.
- Multi-function weekendseach function planned on its own
- Outstation and NRI familiesrooms, pick-ups and a named contact
- Destination weddingsacross India and abroad
- 10,000+RSVPs managed
- 250+Events delivered
- 150+Vehicles on call
- 20+Hotel & venue partners
What a wedding planner does
What does a wedding planner do?
A planner handles what you can’t while you’re busy getting married: the budget and vendors, ceremony timings, the venue and the day itself. We also look after your guests, so one team answers for the whole wedding.
- Full planning, or one service beside the planner you already have
- Each function gets its own guest list, cars and staff
- We deal with the vendors and stay on the ground at every function
Two ways to work with us
Full planning, or just your guests
Full wedding planning
Budget and vendors, ceremony timings, the venue, stages, hampers and every guest, with one named lead from the first call to the last car home.
Beside your planner
RSVPs, rooms, hotel desks, shadows and the cars, run to your planner’s run sheet. We share our guest data with them, so everyone works from one timeline.
Across the weekend
What our team does, day by day
Every desk, car and room works from the same guest list.
Before
Invitations, RSVPs for each function, travel details and the rooming list.
Arrivals
Airport pick-ups, the hotel desk, check-in and hampers in the rooms.
Functions
Shuttles between the hotel and venues, with desks and hosts at each one.
The wedding
Bride and groom shadows, the entry car, the baraat and every guest looked after.
Departures
Check-out with the hotel and airport drops for every guest.
Around the guests
Entries, stages and welcome hampers
The same team handles the entry car, the stage behind the couple and the hamper waiting in each room.
Budget
What moves a wedding budget up or down?
Two 300-guest weddings in the same city rarely cost the same. These choices make the biggest difference.
Guests, and how many stay
Two hundred local guests cost far less to host than two hundred who need rooms.
Functions, and how far apart
Two functions in one hotel need one crew. Five across three venues need shuttles.
The date
October to March is peak season, and popular muhurtham dates book out first.
Where guests travel from
More outstation and NRI guests means more airport runs, room nights, desk hours and hampers.
Travel and the vehicle mix
For big numbers, shuttles cost less than a car per family. A luxury or vintage entry is priced separately.
Set-up scale and staffing
How big the stage and entrances are, and how many hosts your guest list needs.
Destination weddings
From Bengaluru and Hyderabad to wherever you marry
Our leads travel with your wedding and brief the local drivers and venue staff.
Destination photo credits
Bengaluru and Hyderabad photos are our own. Other destination photos are from Wikimedia Commons, credited below.
- Andaman Islands, photo by Vyacheslav Argenberg, CC BY 4.0
- Bali, photo by Freddy eduardo, CC BY-SA 4.0
- Chennai, photo by N. Vivekananthamoorthy, CC BY 4.0
- Coorg, photo by Shanmugamp7, CC BY-SA 3.0
- Darjeeling, photo by shankar s. from Dubai, United Arab Emirates, CC BY 2.0
- Dehradun, photo by DesiBoy101, CC BY 4.0
- Dubai, photo by Sergei Gussev, CC BY 2.0
- Goa, photo by Vyacheslav Argenberg, CC BY 4.0
- Jaipur, photo by Chainwit., CC BY-SA 4.0
- Jim Corbett, photo by Giles Laurent, CC BY-SA 4.0
- Jodhpur, photo by Jakub Hałun, CC BY-SA 4.0
- Kochi, photo by Rangan Datta Wiki, CC BY-SA 4.0
- Kolkata, photo by Subhrajyoti07, CC BY-SA 4.0
- Lonavala, photo by Bunny327, CC BY-SA 4.0
- Mauritius, photo by Arne Müseler, CC BY-SA 3.0 de
- Mumbai, photo by SriSriChinmaya, CC BY-SA 4.0
- Munnar, photo by Ingo Mehling, CC BY-SA 4.0
- Mysuru, photo by Ingo Mehling, CC BY-SA 4.0
- New Delhi, photo by Naveen R Gowda, CC BY-SA 4.0
- Phuket, photo by Anton Zelenov, CC BY-SA 4.0
- Rishikesh, photo by Snehrashmi, CC BY-SA 4.0
- Udaipur, photo by Hirumon, CC BY 3.0
Free fleet calculator
How many cars will your event need?
Enter your guest count and venues to see how many cars you need. Our team can then price it for you.
Feedback
What families say
They were extremely meticulous, proactive, and always on top of things. Calm, thoughtful, and solution-oriented through the chaos of wedding planning.
Everything from WhatsApp invites to personally calling guests and coordinating with the hotel was handled so smoothly. Highly recommend them.
Insights
Wedding guides
RSVPHow to manage RSVPs for a multi-day Indian weddingCount each function on its own, call the guests who don't reply, and run the rooms, cars and catering from one list.Read guide 
LogisticsHow many cars does a wedding need?Airport runs, shuttles and cars for the family: how to work out the number of cars from your RSVP list.Read guide DestinationsDestination weddings: a guest logistics checklistFrom Udaipur to the Andamans: travel details, rooms, pick-ups and the desk, in the order you need them.Read guide 
For plannersOutsourcing guest management: a guide for plannersWhat to hand over, what to keep, and how to brief a guest team so your client only ever sees yours.Read guide 
HospitalityThe wedding hospitality desk: roles and checklistWho staffs the desk, what a shadow does, and the checklist we run before the first guest walks into the lobby.Read guide GiftingCorporate gifting in India: planning festive and employee hampersBudget per hamper, branding, timing and delivery: a guide for HR, admin and event teams.Read guide Questions
Families ask us
Anything else? Call +91 91084 25242, WhatsApp us, or write to contact@pib.events.
Do you handle guest accommodation and hotel bookings?
Yes. We work with 20+ partner hotels and venues on room blocks, match the rooming list to live RSVPs, and put welcome hampers in the rooms before guests arrive. Outstation and NRI guests get a pick-up and a named contact.
How far in advance should we book?
Six to twelve months for full planning, and earlier for October to March, when venues and hotels fill first. Guest management or transport alone can be booked two to four months ahead. Destination weddings need eight to twelve months.
We already have a planner or decorator. Can you still help?
Yes, we do this often. Families book us for one service next to the planner, caterer or décor team they chose. We work from their run sheet and share our guest data with them, so everyone follows one timeline.
Do you plan destination weddings?
Yes. We are based in Bengaluru and Hyderabad and plan weddings across India and abroad. Our own leads travel with the wedding and brief the local drivers.
Do you arrange vintage cars for the entry?
Yes. We find, decorate and stage vintage and classic cars for the couple's entry and the baraat, timed with the rest of the event.
Let’s plan it better.
Send us the date, city and guest count. We reply within a day with next steps and an itemised scope.
One named lead looks after your event, and every service is priced on its own line.