RSVPHow to manage RSVPs for a multi-day Indian weddingCount each function on its own, call the guests who don't reply, and run the rooms, cars and catering from one list.Read guide Core service · 01
Premium RSVP management for weddings and corporate events
We send your invitations, track every reply for each function, call the guests who haven’t answered, and keep one live guest list for the hotel, the caterer and the drivers.
- 10,000+ RSVPsmanaged for weddings and events
- Per functionreplies tracked for every event day
- Live headcountsshared as numbers change
What’s included
From the invitation to the final headcount
Good RSVPs mean every later decision, from rooms to cars, is made on real numbers.
Invitations and reminders
Digital invitations on WhatsApp and email, with reminders before your RSVP deadline.
Replies for each function
Each ceremony, dinner or session counted on its own, plus-ones and children included.
Follow-up calls
Guests who haven’t replied get a call from our team, in English, Hindi or Kannada.
Travel details
Arrival and departure times, flight or train details, and who needs a pick-up.
Rooming lists
Rooms allotted with the hotel and updated as guests confirm, change plans or cancel.
Special requests
Food preferences, accessibility needs and VIP notes, passed to the caterer, the hotel and the desk.
One guest list
When a guest changes their flight, the car changes with it
Every reply goes into one list. The rooming list, pick-up schedule and check-in sheet all come from it, so one change reaches every team.
- Shared with the hotel, the caterer and the fleet
- Regular updates for you in the weeks before
- Final numbers for each function before the day
How it runs
Five steps from guest list to final numbers
Guest list
Send us your list in any format and we tidy it into one.
Invite
Invitations and reminders go out on the dates you approve.
Follow up
Anyone who hasn’t replied gets a call from our team.
Confirm
We collect and confirm travel, rooms and special requests.
Hand over
Final numbers go to the hotel, caterer and drivers, and to our desk team on the day.
Feedback
What RSVP clients say
They were extremely meticulous, proactive, and always on top of things. Calm, thoughtful, and solution-oriented through the chaos of wedding planning.
Everything from WhatsApp invites to personally calling guests and coordinating with the hotel was handled so smoothly. Highly recommend them.
Works with
Services that use the same guest list
Planning this for a client? Wedding and event planners book this service for their events, and we work to their brief and timeline.
How we work with plannersInsights
Guides to read next
RSVPHow to manage RSVPs for a multi-day Indian weddingCount each function on its own, call the guests who don't reply, and run the rooms, cars and catering from one list.Read guide 
For plannersOutsourcing guest management: a guide for plannersWhat to hand over, what to keep, and how to brief a guest team so your client only ever sees yours.Read guide 
LogisticsHow many cars does a wedding need?Airport runs, shuttles and cars for the family: how to work out the number of cars from your RSVP list.Read guide 
HospitalityThe wedding hospitality desk: roles and checklistWho staffs the desk, what a shadow does, and the checklist we run before the first guest walks into the lobby.Read guide 
GiftingCorporate gifting in India: planning festive and employee hampersBudget per hamper, branding, timing and delivery: a guide for HR, admin and event teams.Read guide 
DestinationsDestination weddings: a guest logistics checklistFrom Udaipur to the Andamans: travel details, rooms, pick-ups and the desk, in the order you need them.Read guide Questions
RSVP management, answered
Anything else? Call +91 91084 25242, WhatsApp us, or write to contact@pib.events.
How do you send invitations?
On WhatsApp and email, using your own invitation design. Reminders go out on the dates you approve, and we track who has replied and who still needs a call.
Can you track RSVPs for each function separately?
Yes. We count each ceremony, dinner or session on its own, including plus-ones and children, so every number stays accurate.
Can we book RSVP management on its own?
Yes. If you add logistics or hospitality later, the same guest list feeds the pick-ups, the rooming list and the desk, so nothing gets typed twice.
What do we get at the end?
Final headcounts for each function, the rooming list and the travel schedule, shared with you and with the hotel, caterer and drivers.
Let’s plan it better.
Send us the date, city and guest count. We reply within a day with next steps and an itemised scope.
One named lead looks after your event, and every service is priced on its own line.