For plannersOutsourcing guest management: a guide for plannersWhat to hand over, what to keep, and how to brief a guest team so your client only ever sees yours.Read guide For wedding and event planners
The guest management team planners call in
RSVP calling, hotel desks, guest shadows and cars for your events, run to your brief and timeline. Your client sees one team.
Get our free capability deck (PDF)- 10,000+ RSVPsmanaged for weddings and events
- 150+ vehiclesand 40+ chauffeurs on call
- Multilingual teamsEnglish, Hindi and Kannada
Who we work with
- Production House
Collaborations - Weddink
- Zest
Hotels and venues
What you can hand over
Your guests, looked after for you
Book one service for one event, or hand us every guest. Each service is priced on its own.
RSVP and guest lists
Invitations, replies for each function, follow-up calls, travel details and rooming lists. Premium RSVP
Hotel hospitality desks
Desk teams, check-in and check-out staff and welcome hosts for the whole stay. Hospitality
Shadows and guest assistance
Bride, groom and guest shadows, plus a team for directions, luggage and last-minute needs.
Transfers and shuttles
Airport pick-ups timed to each flight, venue shuttles and VIP cars, tracked live. Logistics
Wedding entries
Vintage and luxury cars for the couple’s entry and the baraat, timed with your run sheet.
Hampers and set-up
Welcome kits placed in rooms, and stages or photo walls built to your design. Hampers · Stage
Free fleet calculator
How many cars will your event need?
Enter your guest count and venues to see how many cars you need. Our team can then price it for you.
How it works
Your lead talks to our lead.
Two named people share one plan, so vendors, the venue and your client all hear the same timeline.
Brief
Send the run sheet, guest list, venues and the parts you want us to handle.
Plan
We plan the staff, rooms and cars, with an itemised quote for your client’s budget.
Run
Our lead on site reports to yours, with live updates on arrivals and cars.
Wrap-up
Final numbers and a debrief with your team after the last departure.
Why planners work with us
For the weekends your team can’t cover alone
Scale on peak weekends
RSVP callers, hospitality staff and 150+ vehicles when you have three events at once.
One named lead
One person for your team, the venue and every vendor dealing with guests.
Itemised pricing
A line for every service, easy to build into your client’s budget.
Trained teams
On time, well presented, speaking several languages, and used to both weddings and corporate events.
The team was brilliant and took up tasks without any hesitation. Looking forward to many more collabs.
7 pages · PDFFree for planners
The Plan it Better capability deck
Our services, team, fleet and how we work with planners, in one PDF you can share with your team and clients.
Your email stays with our team. No spam.
Insights
Reading for planners
For plannersOutsourcing guest management: a guide for plannersWhat to hand over, what to keep, and how to brief a guest team so your client only ever sees yours.Read guide 
RSVPHow to manage RSVPs for a multi-day Indian weddingCount each function on its own, call the guests who don't reply, and run the rooms, cars and catering from one list.Read guide 
HospitalityThe wedding hospitality desk: roles and checklistWho staffs the desk, what a shadow does, and the checklist we run before the first guest walks into the lobby.Read guide 
LogisticsHow many cars does a wedding need?Airport runs, shuttles and cars for the family: how to work out the number of cars from your RSVP list.Read guide 
GiftingCorporate gifting in India: planning festive and employee hampersBudget per hamper, branding, timing and delivery: a guide for HR, admin and event teams.Read guide 
DestinationsDestination weddings: a guest logistics checklistFrom Udaipur to the Andamans: travel details, rooms, pick-ups and the desk, in the order you need them.Read guide Questions
Planners ask us
Anything else? Call +91 91084 25242, WhatsApp us, or write to contact@pib.events.
Can you work to our brief and our standards?
Yes. We work from your run sheet, design and timeline, and go through your team for everything. You decide before the event how we are introduced to your client.
Can you take on just part of an event?
Yes. RSVP calling for one wedding, a hotel desk for one weekend, or just the cars. Each service is priced separately.
How do you price for planners?
Line by line for each service, so you can add each part to your client's budget. You see the price of every item.
How quickly can you respond to a brief?
We reply within a day, and send an itemised proposal within 48 hours of our first call.
Which cities can you cover?
We are based in Bengaluru and Hyderabad and work across India and abroad. Our leads travel to the event and brief the local drivers and venue staff on your plan.
Bring us in on your next event.
Send us the date, city, guest count and what you want us to handle. We reply within a day.
One named lead looks after your event, and every service is priced on its own line.