LogisticsHow many cars does a wedding need?Airport runs, shuttles and cars for the family: how to work out the number of cars from your RSVP list.Read guide Core service · 03
Event logistics and guest transport, run from one desk
Sedans to coaches, airport pick-ups to venue shuttles. Our logistics team runs every car, tracks it live and briefs every chauffeur, and you deal with one person for the whole event.
How many cars will you need? Try the fleet calculator- 150+ vehicleson call, sedans to coaches
- 40+ chauffeursand crew, briefed for each event
- Real-time trackingand one person to call
What’s included
From the first pick-up to the last drop
Transport for events of any size, planned from your guest list and run by our logistics team.
Airport and station transfers
Pick-ups and drops timed to each guest’s arrival and departure.
Venue shuttles
Shuttles between hotels and venues, sized to each function’s headcount.
Wedding entries
Vintage and luxury cars for the couple’s entry and the baraat, timed with the rest of the event.
VIP and family cars
Cars kept aside for hosts, elders and VIPs for the whole event.
Real-time tracking
We see every vehicle live, so the desk always knows where your guests are.
One person to call
A logistics manager handles the chauffeurs, the desk and the venue for you.
The fleet
Six types of car, plus coaches
We pick the vehicle for each route and each guest, and our logistics team manages every one.
Sedan
One party, two bags, door to door.
- Seats
- Up to 4
- Best for
- Airport runs
SUV
Three-row MPVs, the Innova Crysta class. Moves most of your guests.
- Seats
- Up to 6
- Best for
- Guest movement
Premium SUV
Full-size SUV run as a comfort car: five guests with luggage.
- Seats
- Up to 5
- Best for
- Comfort transfers
Luxury
Maybach saloon for the entrance, Vellfire lounge for elders.
- Seats
- 4 to 6
- Best for
- Couple & VIPs
Special Occasion
Vintage and classic cars, sourced and staged for wedding entries and baraats.
- Seats
- 2 to 4
- Best for
- Wedding entries
Urbania
Our largest van: sixteen guests and the chauffeur.
- Seats
- Up to 16
- Best for
- Shuttles
Group coaches, 27 to 45 seats, for the big shuttle waves between hotel and venue and for airport runs that move a whole flight at once.
Fleet calculator
How many cars your guest list needs
Change the numbers to see the cars an event like yours needs.
Indicative fleet plan
300 guests, about half travelling in, two venues.
| Vehicles | Used for | Qty |
|---|---|---|
| Sedans & SUVs | Airport and station pick-ups, 3 to 4 guests a car | 43 |
| Coach runs | Venue shuttles, 40 seats a run | 8 |
| Luxury cars | Hosts, family and VIP movement | 1 |
An estimate based on confirmed RSVPs. Our team plans and prices the final fleet route by route from the live guest list.
Wedding entries
Vintage cars and baraats, on time to the minute
We find the classic car, decorate it and get it in place for the entry. The chauffeur and the event team work to one timeline.
- Vintage and luxury cars for the couple
- Timed with the stage, music and photographers
How it runs
How we run it
Brief
You send the venues, dates, guest count and arrival details.
Route plan
We plan the cars for each route and time from the guest list.
Chauffeur briefing
Chauffeurs learn the routes, guests, timings and etiquette before the first trip.
Live dispatch
We track every car live and keep you updated during the event.
Wrap-up
After the last drop, we go over how it went with you.
Feedback
What logistics clients say
More than satisfied with your logistics service. The whole team was polite, friendly and welcoming.
The team was brilliant and took up tasks without any hesitation. Looking forward to many more collabs.
Works with
Logistics works best with
Planning this for a client? Wedding and event planners book this service for their events, and we work to their brief and timeline.
How we work with plannersInsights
Guides to read next
LogisticsHow many cars does a wedding need?Airport runs, shuttles and cars for the family: how to work out the number of cars from your RSVP list.Read guide 
DestinationsDestination weddings: a guest logistics checklistFrom Udaipur to the Andamans: travel details, rooms, pick-ups and the desk, in the order you need them.Read guide 
RSVPHow to manage RSVPs for a multi-day Indian weddingCount each function on its own, call the guests who don't reply, and run the rooms, cars and catering from one list.Read guide 
For plannersOutsourcing guest management: a guide for plannersWhat to hand over, what to keep, and how to brief a guest team so your client only ever sees yours.Read guide 
HospitalityThe wedding hospitality desk: roles and checklistWho staffs the desk, what a shadow does, and the checklist we run before the first guest walks into the lobby.Read guide 
GiftingCorporate gifting in India: planning festive and employee hampersBudget per hamper, branding, timing and delivery: a guide for HR, admin and event teams.Read guide Questions
Event logistics, answered
Anything else? Call +91 91084 25242, WhatsApp us, or write to contact@pib.events.
What vehicles do you provide?
Sedans, SUVs like the Toyota Innova Crysta, premium and luxury cars, vintage cars for wedding entries, Urbanias for up to sixteen guests, and coaches with 27 to 45 seats.
How many cars will our event need?
It depends on your guest count, how many guests are travelling in and how many venues you have. The fleet calculator on this page gives you an estimate. We then plan the cars route by route from confirmed RSVPs.
Do you track vehicles during the event?
Yes. Our logistics team tracks every vehicle live, and you have one contact on our side for the whole event.
Can you handle logistics outside Bengaluru and Hyderabad?
Yes, anywhere in India. Our logistics managers travel to your event and brief the local drivers on the plan.
Let’s plan it better.
Send us the date, city and guest count. We reply within a day with next steps and an itemised scope.
One named lead looks after your event, and every service is priced on its own line.