The team was brilliant and took up tasks without any hesitation. Looking forward to many more collabs.
Production partner
Staffing · Hospitality · Guest relations
Event staffing that knows your guest list before doors open
Guest-relations executives, hostesses, ushers, hospitality desks, registration crews and VIP liaisons: the crews behind 250+ events, bookable with our full programme or on their own.
Guest relations
Hospitality desk
VIP liaison
250+Events delivered
Trusted by
- 10,000+Guest RSVPs managed
- 250+Events delivered
- 150+Vehicles on call
- 20+Hotel & venue partners
What our event staffing actually provides
The décor is photographed months ahead and the menu tasted twice, but the person who receives your guests at the door decides how the evening feels. Every crew is groomed, briefed on your list and led by a supervisor.
- Staff assigned to stages of the guest journey, not only to shifts
- Team sizes built from live RSVP data, not a headcount guessed in month one
- A supervisor, a written brief and a venue walkthrough on every deployment
The roles you can book
Hire one role or a full hospitality unit. Every deployment ships with a named supervisor and a written brief.
How many hospitality staff your event needs
A working ratio: one guest-relations executive per 40 to 50 wedding guests, plus desk and VIP staff. A starting point, not a rule.
| Guest count | Wedding hospitality team | Conference and corporate team |
|---|---|---|
| Up to 100 | 3 to 4 guest-relations staff plus a supervisor | 2 to 3 registration and floor staff |
| 100 to 250 | 5 to 8 staff plus a hospitality desk | 4 to 6 staff, cover at arrival peaks |
| 250 to 500 | 8 to 15 staff, desk plus VIP liaisons | 6 to 10 staff across registration lanes |
| 500 to 1,000 | 15 to 24 staff zoned by venue area, two desks | 10 to 16 staff plus zone supervisors |
| 1,000 and above | Custom plan, floor managers per zone, round-the-clock desks | Custom plan modelled on arrival flow |
Two things move these numbers more than guest count: how many guests are outstation, and how many venues the event spans.
From brief to event-day debrief
No minimum bundle. Bookings are confirmed on an itemised quote, not a package.
01
Share the brief
Date, venues, functions, guest count and the roles you already have covered.
02
Roster and quote
Roles, numbers, shift plan and per-head rates, itemised within 48 hours.
03
Confirm and brief
Guest list, family map, VIP tiers and floor plan written up; reporting times locked.
04
Venue walkthrough
Desk, entry lanes and liaison points positioned with your planner before doors open.
05
→
Event day and debrief
Staff report early, in full grooming, under a named supervisor. A debrief follows.
Request a staffing quote
Send the date, venue and guest count; roles and rates come back within 48 hours.
What changes the cost of staffing
Quoted per person, per shift, and itemised. A twelve-hour wedding day and a six-hour conference are not the same job.
Shift length and call time
Early reporting, split shifts across two functions and overnight desk cover each add a line.
The role mix
A VIP liaison manager and an usher are not the same rate. Most rosters are a blend.
Functions and venues
Each ceremony and venue is staffed separately, with travel time between them.
Outstation and overnight cover
Travel, stay and night shifts are their own lines, never folded into a per-head number.
Season and date
October to March is peak. Trained staff are committed early, so late requests narrow the choice.
How much notice we get
Two to three weeks lets us pick the right people and brief them properly.
What a hospitality desk actually does
A staffed help-point beside the hotel reception, where guests collect itineraries, keys and hampers, confirm cab timings and reach a real person at any hour. Above 50 outstation guests it is the single biggest upgrade.
- Itineraries and reminders as the schedule moves
- Hamper and room-drop coordination against the rooming list
- Cab timings and vehicle requests routed to 24/7 dispatch
- A written overnight log, so the morning shift knows what happened at 2am
Booked by families, planners and hotels
You keep the client relationship; we field the front line, to your schedule and floor plan.
- One named supervisor reporting to your producer or banquet manager
- Roles, numbers, shifts, reporting times and rates agreed in writing
- The same crew returned for repeat events wherever rosters allow
More than satisfied with your logistics service. The whole team was polite, friendly and welcoming.
Event client
Excellent service, very very happy, and definitely referring your name.
Corporate guest
Thanks for your help and support during our stay in Hyderabad. Your staff was also very cooperative and helpful.
Guest · Hyderabad
Answers before you book
Guest-relations executives, hostesses, ushers, hospitality desk teams, registration staff, VIP liaison managers and supervisors. All are groomed, briefed on your event flow and guest list, and work under our coordinators.
A working ratio is one guest-relations executive per 40 to 50 wedding guests, plus desk and VIP staff. A 500-guest wedding typically needs 10 to 15; conferences are sized to arrival peaks. We confirm numbers after seeing the venue and schedule.
Yes. Staffing is available standalone for weddings, conferences, exhibitions and private events. Planners and hotels book our crews to run guest-facing roles at their own events. Share the date, venue and guest count for team size, roles and rates.
Two to three weeks for a standard deployment, four to six weeks for October to March or teams above fifteen. Shorter notice is often workable, but the briefing and walkthrough get compressed.
Yes. Bengaluru is our hub; for events elsewhere in India our supervisors and hospitality leads travel with you and the on-ground team is built around them. Travel, stay and night-shift cover are quoted as separate lines.
The right people at every door.
Share your date, venues and guest count. Our team proposes team size, roles and per-head rates, typically within 48 hours.
Book event staff →
Our team replies within a day; a named lead owns your event.
or email hello@pib.events