Excellent service, very very happy, and definitely referring your name.
Corporate guest · Bengaluru
Corporate · MICE · Conferences
Corporate event management built around the people who attend
Conferences, offsites, town halls, launches and annual days. Registration and RSVP, hotel blocks, airport transfers at scale and trained hospitality crews, run by one accountable team.
Conferences & MICE
Offsites & town halls
Launches & annual days
250+Events delivered
Trusted by
- 10,000+Guest RSVPs managed
- 250+Events delivered
- 150+Vehicles on call
- 20+Hotel & venue partners
What our corporate event management actually runs
Most agencies can produce a stage, a screen and a run of show. Programmes strain somewhere else: the arrivals peak at the desk, the room block that no longer matches the list, the 1am drop nobody costed. That layer is our core business.
- From 50-person offsites to multi-day conferences
- 10,000+ guest and delegate RSVPs managed, with follow-up calls rather than a third reminder
- 20+ hotel and venue partners for room blocks, day rates and conference space
Conferences, offsites and launches, run the same way
Three families of corporate event, one operating method: a tracked delegate list, a transport timetable, a hotel block that matches the list, and briefed people at every door.
Conferences & MICE
Conferences & MICE
Delegate registration and badging, speaker and jury logistics, room blocks for outstation delegates, session-to-session movement, and an attendance figure your organisers can read at any hour.
Offsites, retreats & town halls
Offsites, retreats & town halls
Venue scouting through 20+ hotel and venue partners, rooming lists, team travel in coaches, activity slots costed against real drive time, and on-ground coordinators, so HR runs the agenda and we run everything around it.
Launches, annual days & awards
Launches, annual days & awards
Product launches, annual days, award nights and dealer meets, with stage and branding décor, guest-relations staff, a separate VIP car protocol and return gifting at the door.
What each corporate format actually takes
Patterns we plan against, not rules. The one thing that cannot be compressed is the RSVP window.
| Format | Size and lead time | What we carry | Where it usually slips |
|---|---|---|---|
| Conference or summit | 150 to 800 delegates, 2 to 3 days; 3 to 6 months out | Registration, hotel block, airport transfers, speaker handling, daily attendance | Two hundred delegates at one desk inside twenty minutes |
| Sales or leadership offsite | 30 to 150 people, 1 to 3 days; 4 to 8 weeks out | Venue scouting, rooming list, coach transfers, meal timings, on-site coordinator | Coaches booked to the agenda, not to when people are ready |
| Town hall or all-hands | 100 to 1,000 employees, half a day; 4 to 6 weeks out | Check-in, seating plan, ushers, refreshment flow, office-to-venue shuttles | A queue at the door pushing the address past the global dial-in |
| Product launch or press event | 60 to 300 guests, one evening; 6 to 8 weeks out | Invitee confirmations, VIP cars, ushering, press desk, gifting at exit | VIP arrivals colliding with general entry at one porch |
| Annual day or awards night | 200 to 1,200 with families; 4 to 8 weeks out | Family guest handling, transport loops, stage-side liaison, late-night drops | Departures planned last, after the programme has overrun |
| Incentive trip or dealer meet | 40 to 250 travelling guests; 3 to 4 months out | Travel desk, room block, arrival manifests, day tours, welcome hampers | Guests landing across a dozen flights with one car per booking |
Six moments a delegate remembers
Nobody talks about the run of show. They talk about the car that was waiting and the badge that was ready. Each hand-off is owned by a named coordinator.
01
Invitation and RSVP
Branded invitations by email and WhatsApp; non-responders get a call; travel and dietary notes captured in the same pass.
02
Arrival and transfers
Pickups timed to live flights, name boards at the terminal, each delegate marked off as they land.
03
Registration desk
Badges laid out before doors open, a desk staffed for the peak, a separate lane for exceptions.
04
Hotel block and rooming
Room blocks matched to live RSVP data; welcome kits and hampers in rooms before arrival.
05
Between the sessions
Published shuttle loops, staff at lifts and breakout doors, one coordinator on the VIP track.
06
Departure and wrap-up
Drops against flight times, gifts handed over, a wrap-up report with attendance and no-shows.
Moving 300 delegates without a queue at the porch
Airport transfers, hotel-to-venue loops and late-night drops planned as one timetable and dispatched from a single desk, with 150+ vehicles on call.
What moves the number on a corporate quote
We cannot price a programme we have not scoped. These are the variables that move it, and in which direction.
Delegate count, and how many travel
Fifty local delegates and fifty flying in are two different events: room nights, transfers, a travel desk.
Days, venues and moves
Every extra day adds shifts and vehicle-days; every extra venue adds a move.
Hotel nights and category
Usually the largest single line in a residential programme.
The shape of the transport
Shuttle loops carry many delegates per vehicle-day; dedicated cars do not.
Production and décor
Stage, AV and branding scale with the room, not the headcount.
Staffing hours and gifting
Desk and liaison staff per shift; gifting per head and per tier.
Send dates, delegate count, city and scope, and an itemised proposal follows within 48 hours of the scoping call.
What clients say
The team was brilliant and took up tasks without any hesitation. Looking forward to many more collabs.
Production partner
More than satisfied with your logistics service. The whole team was polite, friendly and welcoming.
Event client
Questions to settle before the budget meeting
Small events for 20 to 50 people typically run ₹2.5 to 8 lakh, mid-size events for 100 to 300 attendees ₹8 to 35 lakh, and large conferences can exceed ₹1 crore, depending on venue, production and hospitality scope. We quote itemised.
Meetings, incentives, conferences and exhibitions: delegate registration, hotel coordination, airport transfers and venue logistics at scale. Our RSVP systems, 20+ hotel partners and 150+ vehicle fleet make it a natural fit, from 50-person offsites to multi-day conferences.
Yes, end to end: invitations, RSVP tracking, registration desks, badge and kit handout, VIP protocols and live attendance reporting, with trained guest-relations staff at every touchpoint.
Offsites, town halls and annual days need four to eight weeks. Large conferences and MICE programmes with outstation delegates need three to six months to lock venues, hotel blocks and speaker logistics. Year-end dates book out early.
Bengaluru is our hub. For programmes anywhere else in India our coordination and hospitality leads travel with you, and we brief and run the local fleet ourselves. Tell us the city and the venue.
Give your delegates an event that feels effortless.
Share your dates, headcount and cities. Our team sends an itemised corporate proposal, typically within 48 hours.
Get a corporate proposal →
Our team replies within a day; a named lead owns your event.
or email hello@pib.events